新加坡李氏总会

SINGAPORE LEE CLAN GENERAL ASSOCIATION (2019)

CONSTITUTION

ARTICLE I: DEFINITION

The name of the Association shall be called “SINGAPORE LEE CLAN GENERAL
ASSOCIATION” (hereinafter referred to as “the Association”)

ARTICLE II: PLACE OF BUSINESS

The place of business of the Association shall be at No. 363-A Jalan Besar,
Singapore 208994.
ARTICLE III: OBJECTS

The object of the Association is to foster relationships among members of the
Association (“Members”) bearing the surname “李(Lee)”, so as to promote unity,
mutual co-operation, and education.

ARTICLE IV: MEMBERSHIP

(A) Membership of the Association is open to all Singapore citizens and Singapore
permanent residents above 18 years old and bearing the surname of “李(Lee)”.
Applicants should also be law abiding and of good character.

ARTICLE V: ADMISSION PROCEDURES

(A) Applicants who wish to become Members must fill in the application form as
may be prescribed by the Association from time to time and applicants will
only be admitted with the recommendation of a Member.
(B) An individual who wishes to be a Member, apart from filling in the application
form and payment of entrance fees (of $100/- or as may be determined by the
Executive Committee (defined below) from time to time), shall have to be
approved by the executive committee of the Association (the “ExCo”) at a
meeting of the Association.

ARTICLE VI: ENTRANCE FEES AND SUBSCRIPTIONS

The entrance fees shall be for such amount and payable at such intervals as
proposed by the Executive Committee from time to time. New Members shall pay
the entrance fee of S$100 within one (1) month of becoming a Member.

ARTICLE VII: CHANGE OF PERSONAL DETAILS

(A) Any Member who changes his personal details (including but not limited to
address and contact number) must report to the Association within two (2)
weeks of such change.
ARTICLE VIII：RIGHTS OF MEMBERS
(A) All embers shall have:

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(i) the rights to be elected if the Member in question has been a Member for
not less than 24 calendar months or the ExCo may at its regular meeting
waive this 24 month requirement); and
(ii) the rights to speak and vote at general meetings of the Association.

ARTICLE IX: OBLIGATION OF MEMBERS

Each Member shall:
(i) abide by the Constitution of the Association (“the Constitution”);
(ii) abide by all the decisions of the Association; and
(iii) not act in any way inconsistent with the Constitution or in any manner
detrimental to the interest or welfare of the Association.

ARTICLE X: COMPOSITION

The following committees shall be elected once every two (2) years at the annual
general meeting of the Members of the Association:
(A) Standing Committee – six (6) Members;
(B) Executive Committee – twenty six (26) Members;
(C) Honorary Auditors – two (2) Members;
(D) Supervisory Committee – six (6) Members; and
(E) Committee of Trustees of Property – three (3) Members.

ARTICLE XI: EXECUTIVE COMMITTEE (ExCo)

The administration of the Association shall be in the hands of the ExCo.
(1) Composition
(A) The Executive Committee shall be elected by the Members of the
Association as provided for in this Constitution. Members elected into the
Executive Committee shall by secret ballot elect the office-bearers as
provide for in Article XI (1) (B).
(B) The Executive Committee shall consist of the following:
(i) one (1) President;
(ii) two (2) Vice-Presidents;
(iii) one (1) General Secretary;
(iv) two (2) Assistant General Secretaries;
(v) one (1) Treasurer;
(vi) two (2) Assistant Treasurers;
(vii) one (1) Social Secretary;
(viii) one (1) Assistant Social Secretary;
(ix) one (1) Culture and Education Secretary;
(x) one (1) Assistant Culture and Education Secretary;
(xi) one (1) Recreational Secretary;
(xii) one (1) Assistant Recreational Secretary;
(xiii) one (1) Youth Secretary;
(xiv) one (1) Assistant Youth Secretaries;

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(xv) one (1) Woman Secretary;
(xvi) one (1) Assistant Women Secretary;
(xvii) one (1) Publications Secretary
(xviii) one (1) Assistant Publications Secretary
(xix) five (5) Ordinary Executive Committee Members.
(2) Powers
The ExCo shall have powers to:
(a) appoint sub-committees and exercise control over such sub-committees;
(b) invite members to participate in its deliberation, such members shall not
have the rights to vote;
(c) accept the resignation of any member of the Executive Committee or any
other Committee of the Association and fill the vacancy thus arising when
necessary;
(d) call all meetings of the Association notwithstanding any other provisions of
this Constitution; and
recommend at its meeting the removal of the name of any member from the
register who has acted in a manner detrimental to the good name of the
Association.
(3) Duties
The Executive Committee shall:
(a) be responsible for carrying out the objects as laid down in the Constitution;
(b) carry out resolutions of general meetings of members;
(c) control the finance of the Association and manage all the properties of the
Association; and
(d) appoint Members to fill any vacancies in the Executive Committee.
(4) Powers and Duties of Executive Members
(a) The President
i) The President shall be the chairperson of the ExCo.
ii) The President shall have the rights to call meetings of the ExCo.
iii) The President shall have the casting vote.
iv) The President shall represent the Association in its external affairs.
(b) The Vice President
i) In the absence of the President, the Executive Committee shall appoint
one (1) of the Vice Presidents to act for the President.
ii) In the event of the President’s position falling vacant, the Executive
Committee shall appoint one of the Vice Presidents to succeed the
position of the President.
iii) The Vice President shall assist the President in his duties.
(c) The General Secretary
i) The General Secretary shall be in charge of the Association’s records
and conduct the correspondence of the Association.

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ii) The General Secretary shall be responsible for all the publicity of the
Association’s projects.
iii) The General Secretary shall be responsible for all matters relating to
the convening of meetings of the Executive Committee.
iv) The General Secretary shall keep the minutes of all such meetings.
v) The General Secretary shall submit at such meetings any matter for
discussion received from members of the Association.
vi) The General Secretary shall submit on behalf of the Executive
Committee the annual report of the Association at the annual general
meeting.
vii) The General Secretary shall be responsible for all matters relating to
building and construction.
viii) The General Secretary shall be responsible for all matters relating to
the maintenance of all Association buildings, facilities and equipment.
ix) In the event of the Executive Committee going out of office before the
completion of its term, the General Secretary shall submit on its behalf
a report of the Association covering its period of office to the General
Secretary of the incoming committee within four (4) weeks.
(d) The Assistant General Secretary
i) The Assistant General Secretary shall assist the General Secretary in
his duties
ii) In the event of the General Secretary’s position falling vacant, the
Executive Committee shall appoint one of the Assistant General
Secretaries to succeed the position of the General Secretary.
iii) In the absence of the General Secretary, the Executive Committee
shall appoint one of the Assistant General Secretaries to act for him.
(e) The Treasurer
i) The Treasurer shall conduct the finance of the Association.
ii) The Treasurer shall keep accounts of income and expenditure.
iii) The Treasurer shall report monthly balance of accounts to the
Executive Committee.
iv) At least fourteen (14) days before the Annual General Meeting, the
Treasurer shall submit to the ExCo an audited balance sheet showing
the affairs of the Association and Statement of Income and Expenditure
showing the result of the operation of the Association.
v) The Treasurer shall keep all funds and collect all monies on behalf of
the Association and keep accounts of all monetary accounts of the
Association and shall be responsible for their correctness.
(f) The Assistant Treasurer
i) The Assistant Treasurer shall assist the Treasurer in his duties
ii) In the event of the Treasurer’s position falling vacant, the Executive
Committee shall appoint one of the Assistant Treasurers to succeed
the position of the Treasurer
iii) In the absence of the Treasurer, the Executive Committee shall appoint
one of the Assistant Treasurers to act for him.

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(g) The Social Secretary
i) The Social Secretary shall be responsible for all the social activities of
the Association and shall also be responsible for all requests for
information from the public.
(h) The Assistant Social Secretary
i) The Assistant Social Secretary shall assist the Social Secretary in his
duties
ii) In the event of the Social Secretary’s position falling vacant, the
Executive Committee shall appoint the Assistant Social Secretary to
succeed the position of the Social Secretary
iii) In the absence of the Social Secretary, the Executive Committee shall
the Assistant Social Secretary to act for him.
(i) The Culture and Education Secretary
i) The Culture and Education Secretary shall be responsible for all
educational programmes conducted by the Association.
ii) The Culture and Education Secretary shall be responsible for the
application of all the Association’s scholarships and bursaries.
(j) The Assistant Culture and Education Secretary
i) The Culture and Assistant Education Secretary shall assist the
Education Secretary in his duties.
ii) In the event of the Culture and Education Secretary’s position falling
vacant, the ExCo shall appoint the Culture and Assistant Education
Secretary to succeed the position of the Culture and Education
Secretary
iii) In the absence of the Culture and Education Secretary, the ExCo shall
appoint the Culture and Assistant Education Secretary to act for him.
(k) The Recreational Secretary
i) The Recreational Secretary shall deal with all matters relating to
recreational activities as may be approved by the Association from time
to time.
ii) The Recreational Secretary shall be responsible for all matters relating
to charitable endeavours of the Association.
(l) The Assistant Recreational Secretary
i) The Assistant Recreational Secretary shall assist the Recreational
Secretary in his duties
ii) In the event of the Recreational Secretary’s position falling vacant, the
Executive Committee shall appoint the Assistant Recreational
Secretary to succeed the position of the Recreational Secretary.
iii) In the absence of the Recreational Secretary, the Executive Committee
shall appoint the Assistant Recreational Secretary to act for him.

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(m) The Youth Secretary
i) The Youth Secretary shall promote youth membership and organize
youth activities.
(n) The Assistant Youth Secretary
i) The Assistant Youth Secretary shall assist the Youth Secretary in his
duties
ii) In the event of the Youth Secretary’s position falling vacant, the
Executive Committee shall appoint the Assistant Youth Secretary to
succeed the position of the Youth Secretary
iii) In the absence of the Youth Secretary, the Executive Committee shall
appoint the Assistant Youth Secretary to act for him.
(o) The Woman Secretary
i) The Woman Secretary shall promote woman membership and organize
woman activities.
(p) The Assistant Woman Secretary
i) The Assistant Woman Secretary shall assist the Woman Secretary in
her duties
ii) In the event of the Woman Secretary’s position falling vacant, the
Executive Committee shall appoint the Assistant Woman Secretary to
succeed the position of the Woman Secretary
iii) In the absence of the Woman Secretary, the Executive Committee shall
appoint the Assistant Woman Secretary to act for him.
(q) The Publications Secretary
i) The Publications Secretary shall be responsible for the management
and update of the website of the Association.
ii) The Publications Secretary shall be responsible for public relations and
marketing campaigns in accordance with the general strategic direction
of the Association.
iii) The Publications Secretary shall be responsible for all cultural
exchanges between the Association and external parties.
(r) The Assistant Publications Secretary
i) The Assistant Publications Secretary shall assist the Publications
Secretary in his duties.
ii) In the event of the Publications Secretary’s position falling vacant, the
Executive Committee shall appoint the Assistant Publications Secretary
to succeed the position of the Publications Secretary.
iii) In the absence of the Publications Secretary, the Executive Committee
shall appoint the Assistant Publications Secretary to act for him..
(s) Ordinary Executive Committee Members

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The Ordinary ExCo Members shall: –
i) Assist the principal office-bearers in the performance of their duties;
and
ii) Act as liaison between the ExCo and the members.
ARTICLE XII: TERMS OF OFFICE AND RIGHT TO STAND FOR ELECTION

1. The tenure of the above Executive Committee Members shall be for two (2)
years. All shall be eligible for re-election except the following: –
(A) The President shall not be re-elected to the same post after a successive
three term of office.
(B) The Treasurer shall not be re-elected to the same post for a consecutive
term of office.
2. The outgoing Executive Committee shall continue in office until the new in-
coming Committee has been elected at the Annual General Meeting.
3. The outgoing Executive Committee shall within one (1) week, hand over all
files, records and monies of the Association to the new Executive
Committee.
4. The members of the Executive Committee shall be elected by way of ballot at
an annual general meeting.
5. No member who is a bankrupt is eligible to hold any office in any Committee.
6. Any changes in the Executive Committee shall be notified to the Registrar of
Societies within two (2) weeks of the change.
ARTICLE XIII: COMMITTEE OF TRUSTEES OF PROPERTY
1. The Committee of Trustees of Property shall:-
(i) be responsible for the custody of all properties of the Association and shall
sign all title deeds of the Association of immovable properties;
(ii) consist of three(3) Members to be elected by the Members at General
Meeting of the Association; and
(iii) indefinitely hold office until replaced by the Members of the Association in
the General Meetings.
2. The office of the trustee shall be vacated in any of the following events:
(i) the trustee passed away;
(ii) the trustee becomes a lunatic or is of unsound mind;

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(iii) the trustee is absent from Singapore for a continuous period of more than
one (1) calendar year;
(iv) the trustee is guilty of misconduct of such kind as to render him or her
undesirable that he continues to act as a trustee;
(v) if the trustee submits notice of his resignation from his trusteeship; or
(vi) bankruptcy of the trustee.
3. Notice of any proposal to remove a trustee from his trusteeship or to appoint a
new trustee to fill a vacancy must be given before the General Meeting
at which the proposal is to be discussed. The Registrar of Societies shall then
be notified of the outcome of the General Meeting.
4. The Registrar of Societies must be notified of the address of immovable
properties, and any subsequent change if there are any.

ARTICLE XIV: SUPERVISORY COMMITTEE
The Supervisory Committee shall:-
(a) decide on matters of punishment for members who infringe the Constitution of
the Association;
(b) supervise the accounts of the Association;
(c) investigate and suggest all matters that have to be carried out by the
Association; and
(d) consist of one(1) Chairman, one(1) Vice Chairman and four(4) other members.
The Tenure of the above Supervisory Committee members shall be for two (2)
years. All members of the Supervisory Committee shall be eligible for re-election.

ARTICLE XV: STANDING COMMITTEE

The Standing Committee shall consist of six (6) members whose duties are to:-
i) oversee all the activities of the ExCo; and
ii) manage all urgent and important affairs or matters, which cannot wait for the
decision of ExCo. All resolutions made shall be reported to the ExCo Meeting
for confirmation.
The Tenure of the Standing Committee members shall be for two (2) years. All
members of the Standing Committee shall be eligible for re-election.

ARTICLE XVI: AUDITORS

1. Two (2) Honorary Auditors who shall not be in the ExCo shall be elected at the
Annual General Meeting and a firm of professional auditors shall be appointed.
2. The professional auditors shall audit the annual accounts of the Association
which shall be presented at the Annual General Meeting.

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3. The tenure of office of the Honorary Auditors shall be for two (2) years and
shall be eligible for re-election. The Honorary Auditors may be required by the
ExCo to audit the Association’s accounts for any period and make a report to
the ExCo.

ARTICLE XVII: FINANCE AND EXPENSES

1. The expense of the Association shall be divided into two (2) categories:-
(a) Ordinary Expenses
(b) Special Expenses
Ordinary Expense shall be paid out of the following incomes:-
(i) entrance fees of the Members
(ii) Incomes derived from the Association’s properties and funds
Special Expenses – In case of charities and public benefits and any case that
the Association may approve, then special voluntary donations shall be
obtained among the members for such purpose.
2. The President of the Association shall have the right to spend a sum of not
more than $5,000.00 for the expenses of the Association. Any sums that
are above $5,000.00 shall have to be approved by the ExCo Meeting and any
sums above $20,000.00 have to be decided by the Members at the General
Meeting of the Association.
3. All cheques of the Association must be signed by one (1) of the following office
bearers:-
(i) President
(ii) Vice President
(iii) General Secretary
and countersigned by the Treasurer or the Assistant Treasurer before they are
valid.
4. All cash received by the Association shall be duly banked into the account of
the Association.
5. The Treasurer shall not have more than $1,000.00 cash in hand in his
possession, to be kept at the General Secretary’s office at the premises of the
Association.
6. All transactions of immovable property belonging to the Association have to be
approved at the General Meeting of the Association.

ARTICLE XVIII: MEETINGS

The supreme authority of the Association is vested in a General Meeting of the
members.

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1. Annual General Meeting
(a) The Annual General Meeting shall be held every year in the month of June.
(b) The Chairman of the Annual General Meeting shall be elected at this the
meeting.
(c) The Agenda shall consist of the following:-
i) The Annual Report
ii) Audited Balance Sheet
iii) Audited Statement of Income and Expenditure for the previous year
iv) Election of office-bearer and committee members, if applicable
v) Any other matters of which notice in writing have been given to the
General Secretary at least three (3) days before the meeting.
(d) Notice of the Annual General Meeting shall be given to members not less
than fourteen (14) days before the date of the meeting together with the
provisional agenda to be advertised in the local newspaper.
(e) The quorum necessary for convening the Annual General Meeting shall not
be less than 40 members present in person. In the event of there being no
quorum, the meeting shall be adjourned for a period of half an hour and
should the number then present be insufficient to form a quorum, those
present shall be considered a quorum, but they shall have no power to
alter, amend or make additions to an of the existing articles of this
Constitution.
2. Extraordinary General Meeting
An Extraordinary General Meeting shall be convened by the General Secretary
either:
(a) on the instruction of the Executive Committee
(b) on the instruction of the President
(c) on the written application to the General Secretary of at least fourteen (14)
members of the Association with a written statement of the purpose for
which a meeting is desired. Such a meeting shall be held within thirty (30)
days of the receipt of the application.
(d) Notice of Extraordinary General Meeting shall be given to the members not
less than seven (7)days before the date of the meeting and shall be
advertised in the local newspapers.
(e) Only matters for such an Extraordinary General Meeting is convened shall
be on the agenda.
(f) The quorum necessary for convening the Annual General Meeting as
provided in Article XVIII Clause 1(e) shall apply mutatis mutandis to the
Extraordinary General Meeting.
3. Executive Committee Meeting
(a) Meeting of the Executive Committee shall be held at least once every three
(3) months and notice of such meeting shall be given to members not less
than seven (7) days before the date of the meeting.

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(b) In the absence of the President or Vice President one (1) member of the
Executive Committee, other than the General Secretary, shall be elected to
preside over the meeting.
(c) The quorum for an Executive Committee meeting must consist of more
than one third of its members and any resolutions would be carried if more
than half of the members present approved of them or voted for them. If
the number on both sides is equal, then the President shall have the
casting vote. If the quorum is not sufficient, then the meeting shall be
postponed.
(d) The President of the ExCo or three (3) members of the ExCo may convene
an ExCo Meeting when the need arises.
(e) The ExCo meeting shall be presided by the Chairman of ExCo.
4. Supervisory Committee Meeting
(a) The Supervisory Committee meeting shall be convened if considered
necessary by the Chairman of the Supervisory Committee or by three (3) of
its members.
(b) Notice of the Supervisory Committee meeting shall be given to members
not less than seven (7) days before the meeting.
(c) The quorum necessary for convening the Supervisory Committee meeting
must consist of more than half of its members and approval obtained with
the consent of more than half of the members present. If the quorum is not
sufficient, then the meeting shall be postponed.
5. Standing Committee Meeting
(a) There is no fixed date for Standing Committee Meeting.
(b) If deemed necessary, the Standing Committee Meeting shall be held. More
than half of the Committee members present shall form a quorum and the
resolution shall be passed by the assent of more than half of those present

ARTICLE XIX: AMENDEMENT TO CONSTITUTION

1. Any amendments to the Constitution shall be made at the General Meeting.
2. The proposed amendments to the Constitution shall be made in writing to the
General Secretary at least fourteen (14) days before the General Meeting.
3. The Proposed amendments shall be made known in full to the members of the
Association at least seven (7) days before the General Meeting.
4. Amendments to the Constitution shall be carried out only if more than half of
the members present at the meeting shall have voted in favour of the
amendments.
5. No amendments to the Constitution shall come into force without the prior
sanction of the Registrar of Societies.

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ARTICLE XX: VOTING

Voting for the election of office bearers and auditors shall be by secret ballot at the
annual general meeting.

ARTICLE XXI: CANCELLATION OF MEMBERSHIP
Any Member of the Association who:
(a) fails to abide by the Constitution;
(b) decisions of meetings of the Association;
(c) damages the good reputation of the Association and hinder the progress of the
Association’s business; and
(d) creates troubles and causes embarrassment to the Association by using the
name of the Association for his own ulterior motives,
shall have their membership cancelled by the Executive Committee after a full
report is made by the Executive and Supervisory Committees whose decision shall
be final and conclusive.

ARTICLE XXII: LIFE HONORARY PRESIDENTS, EMERITUS PRESIDENT, HONORARY
PRESIDENTS, HONORARY DIRECTOR, EMERITUS DIRECTOR MEMBERS
ADVISORS AND ADVISORS
1. Those who are Members of the Lee clan and with good reputation may be
appointed as Life Honorary Presidents, Emerius Presidents, Honorary
Presidents, Honorary Directors, Emeritus Directors Honorary Advisors and
Advisors of the Association.
ExCo is empowered to make such conferment.
2. Such holders shall have the rights to stand for election and hold office and to
vote in the election provided that they are not otherwise disqualified from doing
so under the laws of Singapore and the provisions of this Constitution.
3. Members or staff of the Association who show outstanding accomplishments
towards the Association shall be rewarded by the joint meeting of the
Executive Committee and the Supervisory Committee.

ARTICLE XXIII: RESIGNATION OF MEMBERS

Any member may resign from the Association by giving one (1) month notice in
writing to the General Secretary and shall pay all arrears of fees due to the
Association.
ARTICLE XXIV: PROHIBITIONS

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(a) Gambling of any kind excluding the promotion or conduct of a private lottery
which has been permitted under the Private Lotteries Act Cap 250, is forbidden
on the Association’s premises. The introduction of materials for gambling or
drug taking and of bad characters into the premises is prohibited.
(b) The funds of the Association shall not be used to pay the fines of members who
have been convicted in court.
(c) The Association shall not hold any lottery, whether confined to its members or
not, in the name of the Association, office-bearers, committees or members.
(d) The Association shall not engage in any Trade Union activity as defined in any
written law relating to trade unions for the time being in force in Singapore.
(e) The Association shall not indulge in any political activity or allow its funds
and/or premise to be used for political purposes.
(f) The Association shall not attempt to restrict or interfere with trade or make
directly or indirectly any recommendation to, any arrangement with its
members which has the purpose or is likely to have the effect of fixing or
controlling the price or any discount, allowance or rebate relating to any goods
or service which adversely affect consumer interests.
(g) The Association shall not raise funds from the public for whatsoever purposes
without the prior approval in writing of the Head, Licensing Division, Singapore
Police Force and other relevant authorities.

ARTICLE XXV: DISSOLUTION

(a) The Association shall not be dissolved except with the consent of not less than
three-fourths of the total number of voting members for the time being resident
in Singapore, expressed either in person or by proxy at a General Meeting
convened for the purpose.
(a) In the event of the Association being dissolved as provided above, all debts
and liabilities legally incurred on behalf of the Association shall be fully
discharged and the remaining funds shall be donated for charitable
purposes to a registered charity in Singapore.
(b) Notice of dissolution shall be given within seven (7) days of the dissolution
to the Registrar of Societies.

ARTICLE XXVI: COMPLETENESS OF THE CONSTITUTION

(a) In the events of any contradiction or incompleteness in the Constitution, the
ExCo is empower to make the final clarification.

ARTICLE XXVII: LANGUAGE

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(a) This Constitution may be translated to other languages other than English.
In the event of any inconsistencies, the English version shall prevail.